Accounting work is complex, difficult and time-consuming. People involved in document processing know that data extraction/entry, scanning and archiving are operations that are a prerequisite for errors as a result of manual processes. For this reason, many businesses these days have bet on automations that have an intelligent working principle and bring positives in several directions – time, money and efficiency.

SmartSoft’s ocr invoice technology is proof that accounting can be done without relying solely on manual work. Technology is extremely useful and can be used to optimize small and large businesses. In this article you will find out more about this highly popular digital tool.

Why use optical invoice recognition software?

Optical character recognition (OCR) is a revolutionary technology that also applies to invoice processing. With its help, it becomes possible to convert the scanned documents into PDF formats, which are electronically readable, and then much easier to process – once converted to PDF, documents can be archived in such a way that the information can then be found easily and quickly.

Edit and search – if you want this to be no longer a problem and to invest a lot of time in these two activities as well, choose OCR invoice software and enjoy its possibilities. With its help, you can save the original format of the document, which you have a direct connection with your scanner. In addition, the program is designed to be used on its own, which brings good results in the future.

Intelligent invoice recognition works with OCR technology that recognizes the key information and helps in its proper management. Thus, eliminating the risk of errors that are common in manual processing, which is associated with many disadvantages – more and more accounting departments rely exclusively on this software solution, which adapts well to any company structure.

How does this technology work?

SmartSoft OCR is the latest technology with the same operating principle. Here is more info:

• with its help optical recognition of signs is performed, as well as it is possible to convert scanned documents into PDF – such features help a business that is directly dependent on time, human resources and efficiency level. Manual work is not the only option – it involves more technological time, and is a process that is highly vulnerable to errors;
• the software offers many possibilities, one of which is the transformation of difficult for standard processing files such as paper documents, screenshots and other formats that can be converted into electronic files. In addition, the application interface is so simple that it does not require special training for operators so they can work with it seamlessly. And that’s not all;
• supporting a variety of formats is also among the operating principles of the software application – whether it’s JPEG, TIFF or BMP, the invoice software is designed to handle each of these formats. In addition, the technology also relies on a built-in editor that can monitor the level of spelling and detect errors, if any;
• achieving high identity is another invaluable feature of invoice OCR software – the technology can preserve the original layout and format of the document, which includes details such as headings, paragraphs, columns, symbols and others. Complete identity with the original source of information helps to track the flow of information and, in particular, its credibility.

Software solutions such as OCR invoices are a must have and there are no two opinions on the subject. They are business-friendly, easy to use, save time and money, deliver great results in the long run. And that is why they are so preferred by business owners who value highly the ability to streamline work processes in accounting departments.

What are its top benefits?

Among the biggest advantages of the invoice software is the high accuracy in recognizing the characters in the document, the successful processing of files that are of low quality (usually during scanning), the preservation of the original source of information, the automatic spell check and connecting to the scanners.

Is there more? Yes of course! OCR invoice is a technology that has no analogue and that changes the rules in accounting activity. The possibility of processing many documents at once is also among the advantages of the technology that replaces manual work with automation.

OCR invoice over time has become a must-have tool for many businesses that have become more successful and well-functioning. The app is a great replacement for error-prone manual processing when mistakes are often made – it can cost the business money, but also damage the company’s reputation. Why come to such scenarios when there is an effective tool for their prevention.

Conclusion

Today we have access to a variety of technological solutions, among which is OCR invoice software. It is suitable for various business areas – trade, healthcare, insurance, etc. Its wide application is another reason to choose it and stop manual processes or at least reduce them. Take advantage of the opportunity to optimize accounting work and enjoy even better results with SmartSoft.